National Contract Reporting

Your step-by-step guide

We don’t want you to miss out on any potential rebate dollars. Follow these step-by-step instructions to complete your quarterly report for the national contracts you’re enrolled in.

Reporting Dates

  • Use the chart below to determine the appropriate reporting dates. National Contract Reporting occurs on a quarterly basis. Since project lengths can vary, we encourage you to report by invoice date.

Reporting Period: October –  December 2023

Training Webinar: Thursday, January 4, 2024

Reporting Deadline: Friday, January 19, 2024

Reporting Period: January – March 2024

Training Webinar: Thursday, April 4, 2024

Reporting Deadline: Friday, April 19, 2024

Reporting Period: April – June 2024

Training Webinar: Wednesday, June 26, 2024

Deadline: Friday, July 19, 2024

Reporting Period: July – September 2024

Training Webinar: Thursday, October 3, 2024

Deadline: Friday, October 18, 2024

Use these steps to report national brand purchases and earn rebates

Step 1:

Log in to your CBUSA Portal and download the Reporting Worksheet & Instructions on your CBUSA Portal home screen. This is a customized document for your business that includes:

  • A list of the contracts you’re enrolled in.
  • Your active projects and contracts that have been reported for per project.
  • Details for each contract, including the information required by the manufacturer, eligible products and reporting tips and tricks.

Step 2:

Once you’re ready to start reporting, click on Report Purchases in the lower right-hand corner of the quarterly reporting status section of your CBUSA Portal home screen.

national contracts demo

Step 3:

On the next screen, you’ll see all the contracts you’re enrolled in. Select Manage Projects.

NCP quarterly rebate report demo

Step 4:

You can then choose to do a bulk upload, manually upload projects or close out projects that have already been reported. Please follow the step-by-step instructions when doing the bulk upload spreadsheet. Step-by-step instructions will pop up on your screen when selecting that option.

cbusa app demo

Step 5:

You may have quarters where you don’t have something to report for under each contract. On your NCP Quarterly Rebate Report page, select No Report next to those contracts. If you don’t have anything to report for all contracts you’re enrolled in, you can select Nothing to report this quarter at the top of the page.

cbusa app demo

Step 6:

For contracts you need to report on, choose Select Projects. The next screen will show all projects, and there will be three options for you to pick from. You’ll have to do this for each contract you’re reporting on.

    • Report units for this quarter: Select this option if you have units to report.
    • Nothing to report this quarter: Select this option if you didn’t install products on this project but want to leave it open to report on another quarter.
    • Never report for this project: Select this option if you’ll never install this product for the project.
cbusa app demo

Step 7:

Enter the required information for each manufacturer. Please see your Reporting Worksheet & Instructions to finish reporting.

Step 8:

When you’re done, a confirmation screen will pop up. You’ll click Confirm to complete your reporting process.

Have questions or need further assistance? Reach out to your regional contact or email us at

Have questions or need further assistance? Our team is happy to help!